SharePoint Enterprise Document Management Software

Efficient document management is one of the key aspects that define the productivity of any organization. More than 250K leading enterprises are using SharePoint DMS because it greatly improves employee performance while reducing operational costs. Optimize document control and improve business efficiency with our enterprise document management software.

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Streamline, Organize, Succeed: Revolutionize Your Workflows With Our Enterprise Document Management Software

Are you looking for a way to manage your documents more efficiently and effectively? Do you want to reduce the costs, risks, and errors associated with manual document handling? Do you want to improve the collaboration, productivity, and performance of your team and organization? 

If you answered yes to any of these questions, then you need our SharePoint Enterprise Document Management Software (DMS). Our SharePoint DMS is a comprehensive and robust solution that allows you to create, store, retrieve, and control your documents with ease and confidence. With our document management system software you can: 

  • Automate your document processing tasks, such as scanning, indexing, routing, and archiving 
  • Store and retrieve your documents in a centralized and organized repository, accessible from any device and location 
  • Control your documents with advanced security, compliance, and audit features and much more 
Introduction

Powerful Features of Our SharePoint DMS

Our SharePoint DMS offers a wide range of features that enable you to manage your documents with ease and confidence. Here are some of the key features of our robust electronic document management solution:
Document Processing Automation
Our SharePoint DMS automates your document processing tasks, such as scanning, indexing, routing, and archiving. In addition to this, users can also use our management tool to capture their documents from various sources, such as scanners, email, web, mobile, and cloud. With our enterprise content management solution, you can design and implement automated workflows to streamline document sharing and collaboration, saving time and boosting productivity.
Storing and Retrieving Documents
Our SharePoint DMS allows you to store and retrieve your documents in a centralized and organized repository, accessible from any device and location. You can use our SharePoint DMS to create and manage various types of documents, such as invoices, contracts, reports, proposals, and more. Plus, the software also supports multiple data formats like .docx, .pdf, .pptx, and .zip to some rare extensions, like .odt, .ods, .xlsb .ppsx, and 3D models. Our document management system software allows you to retrieve your documents using various methods, such as keywords, metadata, filters, and views.
Document Control, Security, Compliance
With our enterprise document management system users can control your documents with advanced security, compliance, and audit features, ensuring the integrity, confidentiality, and availability of your information. Get full control over your enterprise documents by co-authoring, custom versioning, document approval, content governance, check-ins/checkouts, encryption, access controls, information-managed policies, and audit trails.
Document Automation
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Automated Workflows

Design automated workflows to monitor and manage the sharing of documents across team members as they work together throughout a document's life span. Workflows are available in SharePoint Server for typical team duties like document approval and review.

Automated Alerts and Notifications

Automated alerts, notifications, and emails are sent to authorized users regarding any changes to documents or plans, such as editing an existing record, giving feedback, or the conclusion of an approval workflow.

Versioning

It is important for content management systems to support versioning of the documents. Our enterprise document management software enables users to track and manage the versions of their documents, ensuring that you always have the latest and most accurate information.

Document Templates

A great way to standardize processes within an organization is through the use of document templates. Al Rafay Consulting's document management system enables you to create and use document templates to ensure consistency, quality, and efficiency of your document creation. You can also use our SharePoint DMS to customize and personalize your document templates, such as adding your logo, branding, colors, fonts, and more.
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Document Validation/Verification

Our SharePoint DMS enables you to validate and verify your documents with intelligent and accurate data extraction, recognition, and validation tools. With our cloud-based document management platform, you can create document validation rules in your SharePoint DMS and automatically verify scanned documents for spelling errors, typos, symbols, and missing or incorrect signatures for easier fixing of these errors and be safe from erroneous documents.

OCR

One of the most fascinating features of our enterprise document management system is the Optical Character Recognition (OCR). The software allows you to convert your paper documents into digital formats with optical character recognition (OCR) technology, enabling you to edit, search, and reuse your content. You can use our SharePoint DMS to scan and capture your paper documents, such as receipts, invoices, forms, and more. Get the critical data automatically extracted from the PDFs and other documents and get rid of annoying data entry errors.

Managed Metadata

Develop a common taxonomy (classification) of terms to be used across your SharePoint environment by using managed metadata in SharePoint Server, enabling you to find what you're looking for and organize documents effectively. You can use our SharePoint DMS to create and manage various metadata fields, such as title, author, date, category, and more. You can also use our SharePoint DMS to assign and apply various metadata values, such as keywords, tags, labels, and more.

Benefits of Using Our SharePoint DMS

Our enterprise document management software offers a number of benefits that can help you improve your document management and achieve your business goals. Here are some of the main benefits of using our SharePoint DMS:
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Versioning
Tracking different versions of a document to avoid duplication, errant or unwanted updates in documents.
Document Sharing Limitations
Rule-based robotic detection of confidential documents and prevention of accidental sharing of such documentation.
User Permissions
Permission-based access: you can select who can edit, create, share, or remove the documents in your enterprise.
Collect Feedback Workflow
This workflow compiles all participant feedback for the workflow owner and creates a record of the review procedure.
Versioning
Tracking different versions of a document to avoid duplication, errant or unwanted updates in documents.
Document Sharing Limitations
Rule-based robotic detection of confidential documents and prevention of accidental sharing of such documentation.
User Permissions
Permission-based access: you can select who can edit, create, share, or remove the documents in your enterprise.
Collect Feedback Workflow
This workflow compiles all participant feedback for the workflow owner and creates a record of the review procedure.

Benefits

Secure Document
Sharing
Saves Valuable
Time
Improves Data
Management
Consistent and Simple
User Experience
Enables Regulatory
and Compliance
Easy Tracking With
Document Metadata
Seamless, Real-Time
Collaboration
Flexible as Per
Enterprise Needs

Document Management Solution by Industry

Real Estate

  • Tracking of multiple property documents on a centralized platform
  • Eliminate errors and missed deadlines due to robust automation
  • Securely store and access confidential estate documents
  • Search, edit, and save documents on cloud
  • Integrate occupancy & other data from MRI, and more systems

Performing Arts

  • Structured storage of event-related documents
  • Document templates, including event contracts, and reports
  • Document management with real-time collaboration
  • Refined search across the repository based on metadata
  • Document security, including multifactor authentication

Student Living

  • Easily access content from anywhere or any device
  • Quick document sharing with partners, employees, and stakeholders
  • Automatic tagging and saving of documents
  • Get e-signatures and feedbacks on documents automatically
  • Permission-based access on each document

Technology

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Why SharePoint Document Management system is so effective for Enterprises?

More than 250K leading enterprises are using SharePoint DMS because it greatly improves employee performance while reducing operational costs. Want to know how? Get in touch!

Frequently Asked Questions

Why do businesses need an enterprise document management system?
Businesses need an enterprise document management system to streamline their document-related processes, enhance collaboration, ensure compliance with regulations, improve document security, and increase overall efficiency in managing their documents and content.
How does a document management solution differ from content management software?
Document management solutions focus specifically on managing and organizing documents and files, while content management software encompasses a broader spectrum, including web content, digital assets, and multimedia. However, both types of software may overlap in some functionalities, depending on the specific vendor offering.
What are the advantages of a cloud-based enterprise document management system?
A cloud-based enterprise document management system offers benefits such as accessibility from anywhere, easier scalability, reduced infrastructure costs, automatic updates, enhanced security measures, and improved collaboration among geographically dispersed teams.
What are the key features of this document control software?
Our document control software typically includes version control, access controls, audit trails, document workflow management, compliance tracking, electronic signatures, and integration with office productivity tools such as Microsoft Office.