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Student housing analytics dashboard

Real-Time
Intelligence
Dashboards

Transform complex student housing data into actionable insights. Portfolio performance, occupancy analytics, financial health, and operational metrics — all in one unified platform powered by Microsoft Fabric.

50K+ Beds Tracked
99.9% Uptime SLA
< 5s Second Refresh
13+ Years Delivering
Request Demo Explore Dashboards
Portfolio Overview Live
Occupancy 94.2%
Pre-Leased 87.3%
Collections 97.2%
Monthly Occupancy Trend
Pre-lease +5.2% vs last year
Inc. 5000 #749 Inc. Regionals #57 3x Microsoft Partner 557% Growth 100% Client Retention

Real-Time Monitoring

Live Performance Tracking

Updating in real-time
Live Occupancy Target: 95%
94.2%
0.8% to go
Pre-Lease Progress Target: 90%
87.3%
2.7% to go
Collection Rate Target: 98%
97.2%
0.8% to go
Resident Satisfaction Target: 90%
92%
On Target
Modern buildings
24 Total Properties +3
12,847 Total Beds +1.2K
94.2% Avg Occupancy +2.1%
$847M Portfolio Value +12%

Key Capabilities

  • Multi-property rollups
  • Asset comparison
  • Market benchmarking
  • Investment tracking
94.2% Current Occupancy +2.1%
87.3% Pre-Leased +5.2%
72% Renewal Rate +8%
11.2mo Avg Lease Term

Key Capabilities

  • Bed-level tracking
  • Pre-lease velocity
  • Renewal forecasting
  • Wait list management
$42.8M Revenue YTD +15%
58.4% NOI Margin +3.2%
$847 Cost Per Bed -5%
97.2% Collections +1.8%

Key Capabilities

  • Revenue analytics
  • Expense tracking
  • Budget vs actual
  • Profit margins
142 Work Orders -18%
2.4 days Avg Resolution -0.8
4.6/5 Satisfaction +0.3
3.2 days Turn Time -1.1

Key Capabilities

  • Maintenance tracking
  • Turn management
  • Vendor performance
  • Service requests
$1.2M AR Outstanding -22%
$420K 30+ Days -31%
$180K 60+ Days -28%
$45K Write-offs YTD -40%

Key Capabilities

  • Aging reports
  • Payment plans
  • Collection workflows
  • Risk scoring
12.1K Active Leases
47 Today Tours +12
23 Online Apps +8
94.2% Live Occupancy

Key Capabilities

  • Live data feeds
  • Leasing activity
  • Application tracking
  • Performance alerts

Data Platform

Powered by Microsoft Fabric

End-to-end data platform that ingests, transforms, and delivers insights from all your housing systems in one unified environment.

Data Sources

  • Property Systems
  • Leasing Platforms
  • Financial Systems
  • Work Order Tools

Microsoft Fabric

  • Data Ingestion
  • Transformation
  • Semantic Models
  • Real-Time Analytics

SharePoint

  • Dashboard Hosting
  • User Access
  • Collaboration
  • Document Links

Actionable Insights

  • Executive Reports
  • Operational Views
  • Financial Analysis
  • Predictive Models

Executive Leadership

Portfolio-wide KPIs, financial health, and strategic insights for C-suite decision making.

Regional Managers

Multi-property comparisons, operational benchmarks, and regional performance tracking.

Property Teams

Day-to-day operations, leasing activity, maintenance tracking, and resident management.

Finance Teams

Budget tracking, revenue analysis, collections management, and financial forecasting.

Enterprise Security

Security & Governance Built In

Enterprise-grade security with role-based access, SSO integration, complete audit logging, and compliance-ready governance controls.

SOC 2 Type II FERPA Ready 99.9% SLA

Role-Based Access

Granular permissions by role, property, and region. Users see only their authorized data.

Enterprise SSO

Single sign-on with Azure AD, Okta, or your enterprise identity provider.

Audit Logging

Complete audit trail of all data access, exports, and configuration changes.

Data Encryption

End-to-end encryption at rest and in transit. SOC 2 Type II compliant.

Admin Console

Centralized management of users, permissions, data sources, and dashboard configurations.

Compliance Ready

Built-in governance controls for FERPA, SOX, and industry regulations.

Technology

Built on Microsoft Stack

Leverage your existing Microsoft 365 investment with a fully integrated, enterprise-grade analytics solution.

Microsoft Fabric Data Platform
Power BI Visualization
SharePoint Dashboard Host
Azure AD Identity
Dataverse Data Storage
Power Automate Automation

Frequently Asked Questions

How does Microsoft Fabric differ from traditional BI solutions?
Microsoft Fabric is a unified analytics platform that combines data engineering, data science, real-time analytics, and business intelligence in one environment. Unlike traditional solutions requiring multiple tools, Fabric provides end-to-end data management from ingestion to visualization, with built-in AI capabilities and seamless integration with the Microsoft ecosystem.
Can we integrate data from multiple property management systems?
Yes. Our solution supports data integration from all major student housing systems including Entrata, RealPage, Yardi, AppFolio, and custom systems. Microsoft Fabric connectors enable both batch and real-time data ingestion, ensuring your dashboards reflect current operational state.
How is data security handled for student housing data?
Security is built into every layer. Role-based access control ensures users only see authorized properties and data. Enterprise SSO integrates with your identity provider. All data is encrypted at rest and in transit. Complete audit logging tracks all access. The solution is designed to support FERPA compliance for educational institution partnerships.
What customization options are available for dashboards?
Dashboards are fully customizable through an admin console. You can configure which metrics appear, set thresholds and alerts, customize branding, create role-specific views, and build custom reports. Our team works with you to design dashboards that match your operational workflows and KPIs.
How quickly can new data sources be integrated?
Standard integrations with major property management systems can be configured in days. Custom data sources typically require 1-2 weeks depending on complexity. Microsoft Fabric dataflows make ongoing data source management straightforward, and your team can add new sources through the admin console.
What training and support is provided?
We provide comprehensive onboarding including admin training, end-user training sessions, and documentation. Ongoing support includes dedicated account management, technical support, and quarterly business reviews to ensure the solution continues meeting your evolving needs.
Client Stories

What Our Clients Say

100% Client Retention
“Al Rafay Consulting was an outstanding partner in developing our internal pipeline tracker. They took a detailed upfront inventory of the team's existing tools and processes, as well as areas our overall system could improve. ARC was extremely communicative throughout the development process and instrumental in the successful launch.”
Adam Goldblatt

Adam Goldblatt

Director, Investments

BioMed Realty

“BioMed Realty engaged ARC 7 years ago originally to kick start an internal SharePoint campaign with the goal of increasing productivity through workflow automation. We've now grown our work with SharePoint into a full blown Business Intelligence platform that has created tremendous efficiency and value for our organization.”
David Hsiao

David Hsiao

Senior Vice President, CIO

BioMed Realty

“Working with ARC over the past 3 years has been nothing short of exceptional. The team has everything that you would look for in a consultant and then some. A vast knowledge of their core business as well as a hunger to learn new industries and skills has proven to be a critical aspect of our partnership.”
Mark Zikra

Mark Zikra

Director of Technology

CA Ventures

Let's Build Something Great

Ready to Transform Your Housing Data?

See how our custom BI dashboards can deliver real-time visibility, actionable insights, and better decision-making across your student housing portfolio.

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No obligation Response within 24 hours Inc. 5000 #749