Find Any Document.
Get Any Answer.
Instantly.
Natural language search across SharePoint, Teams, and enterprise systems. AI understands your questions and delivers precise, permission-aware results in seconds.
The Challenge
Why Traditional Search Fails
Organizations lose thousands of hours annually to ineffective search. Information exists but remains invisible, trapped in silos, and unsearchable.
Scattered Documents
Files spread across SharePoint, Teams, email, and file shares with no unified access
Failed Keyword Search
Traditional search misses context, intent, and relationships between content
Unsearchable Content
Scanned PDFs, images, and large documents remain invisible to basic search
Time Wasted
Hours lost navigating folder hierarchies instead of finding answers instantly
No Access Control
Lack of centralized governance over who can search and access sensitive data
Zero Insights
No visibility into what users search for or where knowledge gaps exist
Core Capabilities
What You Get
A complete AI-powered search experience that transforms how your organization discovers and accesses knowledge.
- Natural language queries - ask questions, not keywords
- Semantic understanding of content and intent
- AI-powered relevance ranking
- Context-aware result matching
- Follow-up query support
- Unified search across SharePoint, Teams, repositories
- Enterprise-wide structured & unstructured data
- Module and modal content discovery
- Real-time index synchronization
- Federated search architecture
- Deep PDF search by section or content
- OCR for scanned documents and images
- AI vision for embedded text extraction
- Multi-hundred page document indexing
- Visual text search capabilities
- Auto-generated abstracts and summaries
- Contextual highlights within documents
- Knowledge graph relationships
- Answer extraction from content
- Trend analysis and recommendations
System Architecture
How It Works
From content ingestion to AI-powered results — a seamless flow that delivers answers in milliseconds.
Content Ingestion
Secure indexing from SharePoint, repositories, and enterprise apps
AI Processing
OCR, semantic analysis, and AI embeddings for deep understanding
User Query
Natural language search from any integrated interface
Authorization
Real-time RBAC filtering based on user permissions
AI Ranking
Ranked results with abstracts and contextual insights
Governance & Control
Admin Panel & Security
Enterprise-grade administration with centralized RBAC, search analytics, and compliance-ready audit trails.
Access Control
- Centralized RBAC management
- Department-based visibility
- Content-level permissions
- Group policy inheritance
Configuration
- Index source management
- Search scope settings
- Refresh scheduling
- Connector configuration
Monitoring
- Search analytics dashboard
- Audit log tracking
- Usage trend analysis
- Compliance reporting
Enterprise Security Compliant
Technology Stack
Built on Microsoft & Azure
Leveraging the best of Azure Cognitive Services, OpenAI, and Microsoft 365 for enterprise-grade AI search.
What Our Clients Say
“Al Rafay Consulting was an outstanding partner in developing our internal pipeline tracker. They took a detailed upfront inventory of the team's existing tools and processes, as well as areas our overall system could improve. ARC was extremely communicative throughout the development process and instrumental in the successful launch.”
Adam Goldblatt
Director, Investments
BioMed Realty
“BioMed Realty engaged ARC 7 years ago originally to kick start an internal SharePoint campaign with the goal of increasing productivity through workflow automation. We've now grown our work with SharePoint into a full blown Business Intelligence platform that has created tremendous efficiency and value for our organization.”
David Hsiao
Senior Vice President, CIO
BioMed Realty
“When we were looking to design and implement our new website, ARC was an invaluable partner. ARC assisted us in selecting a flexible platform and implementing our design ideas into a website that we can easily manage and update as we grow our business.”
Catherine Hastings
Chief Financial Officer
Innovative Industrial Properties
“Al Rafay Consulting went above and beyond to give us the Event Management tool that we needed to take our organization to the next level. Ali and his team developed an events management platform for San Diego Theatres, sat side by side with us while learning our industry and business model, and through it all exhibited patience, collaboration, and resolve to get it done.”
Kelly Bargabos
CFO/COO
San Diego Theatres
“Working with ARC over the past 3 years has been nothing short of exceptional. The team has everything that you would look for in a consultant and then some. A vast knowledge of their core business as well as a hunger to learn new industries and skills has proven to be a critical aspect of our partnership.”
Mark Zikra
Director of Technology
CA Ventures
Frequently Asked Questions
How does natural language search differ from keyword search?
Natural language search understands the intent and context behind your question, not just matching words. Ask "What are our Q3 revenue projections?" instead of searching "Q3 revenue report 2024". The AI interprets meaning, synonyms, and relationships to deliver precise answers.
Can it search inside scanned PDFs and images?
Yes. Our solution uses advanced OCR and AI vision to extract text from scanned documents, images, handwritten notes, and exhibits. Even text embedded in diagrams or screenshots becomes searchable.
How is search security handled?
All search results are filtered in real-time based on the user's Azure AD permissions and RBAC policies. Users only see content they're authorized to access — security trimming happens at query time, not just at the index level.
What systems can be connected?
The solution integrates with SharePoint Online, OneDrive, Teams, file shares, SQL databases, Dynamics 365, custom applications, and third-party document repositories through secure connectors and Microsoft Graph APIs.
How quickly is new content indexed?
Near real-time indexing for SharePoint and Teams content. Batch processing for large repositories can be configured hourly, daily, or on-demand based on your requirements.
Does it support multiple languages?
Yes. The solution supports multilingual content indexing and search queries across 50+ languages with automatic language detection and translation capabilities.
Ready to Transform Your Search Experience?
See how AI-powered search can help your organization find answers instantly across all systems. Schedule a personalized demo today.