Tenant & Property Management Built for Scale
Centralize your entire lease operation — tenants, properties, leases, amendments, and acknowledgements — in one intelligent platform. Configurable approval workflows, enterprise security, and real-time visibility across your portfolio.
Complete Lease Lifecycle
Tenants, Properties, Leases & More
Every aspect of your lease operation — tenants, entities, properties, leases, amendments, and acknowledgements — managed in one unified platform with configurable workflows and complete audit trails.
Lease Management
Centralized lease lifecycle management — from initial draft through execution, renewal, and termination. Track critical dates, rent escalations, and obligations across your entire portfolio.
- Lease creation & drafting
- Critical date tracking
- Rent escalation schedules
- Renewal management
- Termination workflows
- Lease comparison tools
Amendments & Modifications
Manage lease amendments, addendums, and modifications with full version control. Track every change, maintain audit trails, and ensure all parties acknowledge updates.
- Amendment tracking
- Version history
- Change comparison
- Digital signatures
- Approval workflows
- Audit trail
Tenant & Entity Management
Complete tenant and entity database — contact information, relationship history, lease associations, payment records, and communication logs in one unified view.
- Tenant profiles
- Entity hierarchy
- Contact management
- Lease associations
- Communication history
- Document storage
Property & Space Management
Organize properties, buildings, floors, and units with detailed space attributes. Track availability, stack plans, and connect spaces to active leases and tenants.
- Property hierarchy
- Space inventory
- Stack plans
- Availability tracking
- Unit attributes
- Lease linkage
Acknowledgements & Compliance
Capture tenant acknowledgements, policy acceptances, and compliance confirmations. Ensure all parties have reviewed and accepted terms with timestamped records.
- Policy acknowledgements
- Terms acceptance
- Compliance tracking
- E-signatures
- Reminder automation
- Expiry alerts
Portfolio Analytics
Real-time dashboards and reports across your lease portfolio — occupancy rates, rent rolls, expiration schedules, and tenant analytics at your fingertips.
- Occupancy dashboards
- Rent roll reports
- Expiration calendars
- Tenant analytics
- Custom reports
- Export capabilities
Configurable Workflows
Approval Workflows Your Way
From simple single-approver flows to complex multi-stage conditional routing — configure any approval process without writing code. Attach documents, add comments, track SLAs, and maintain complete audit trails.
Single Approver
Simple one-step approval for routine requests
Sequential Chain
Multi-level approvals in defined order (Manager → Director → VP)
Parallel Approval
Multiple approvers simultaneously for faster turnaround
Conditional Routing
Dynamic paths based on amount, type, or custom rules
Delegation & Proxy
Out-of-office delegation with full audit trail
Escalation Rules
Auto-escalate overdue approvals to prevent bottlenecks
Enterprise Security
Role-Based Access Control & Security
Control who sees what with granular RBAC. Define permissions by role, property, region, document type, or any combination — enforced consistently across the entire platform.
Role-Based Access Control
Granular permissions by role, property, region, or document type. Control who sees what at every level.
Document Security
Sensitivity labels, encryption at rest, DLP policies, and watermarking for confidential documents.
Audit Trail
Complete history of every action — who viewed, edited, approved, or shared any record.
SSO Integration
Single Sign-On with Azure AD, Okta, or your identity provider. No separate credentials.
Flexible Architecture
Built on Your Technology Stack
We implement on the Microsoft stack that fits your requirements — leveraging existing licenses where possible or building custom when needed.
SharePoint + Power Platform
Leverage your existing Microsoft 365 investment. No additional licensing for most features.
Best for organizations already on Microsoft 365
Azure Cloud Native
Custom-built applications with unlimited scalability and integration flexibility.
Best for complex requirements or high-volume operations
Hybrid Architecture
Combine Microsoft 365 for collaboration with Azure for heavy processing and integrations.
Best for enterprise-scale with diverse requirements
Implementation
Go Live in 6-10 Weeks
Our phased implementation approach delivers value fast — starting with high-priority modules and expanding over time.
Discovery
Map existing processes, identify pain points, define requirements and success metrics.
Design
Information architecture, workflow design, UI mockups, and integration planning.
Build
Iterative development with bi-weekly demos. Core modules first, then expansion.
Deploy
Data migration, user training, UAT, and phased rollout with ongoing support.
What Our Clients Say
“Al Rafay Consulting was an outstanding partner in developing our internal pipeline tracker. They took a detailed upfront inventory of the team's existing tools and processes, as well as areas our overall system could improve. ARC was extremely communicative throughout the development process and instrumental in the successful launch.”
Adam Goldblatt
Director, Investments
BioMed Realty
“BioMed Realty engaged ARC 7 years ago originally to kick start an internal SharePoint campaign with the goal of increasing productivity through workflow automation. We've now grown our work with SharePoint into a full blown Business Intelligence platform that has created tremendous efficiency and value for our organization.”
David Hsiao
Senior Vice President, CIO
BioMed Realty
“When we were looking to design and implement our new website, ARC was an invaluable partner. ARC assisted us in selecting a flexible platform and implementing our design ideas into a website that we can easily manage and update as we grow our business.”
Catherine Hastings
Chief Financial Officer
Innovative Industrial Properties
“Al Rafay Consulting went above and beyond to give us the Event Management tool that we needed to take our organization to the next level. Ali and his team developed an events management platform for San Diego Theatres, sat side by side with us while learning our industry and business model, and through it all exhibited patience, collaboration, and resolve to get it done.”
Kelly Bargabos
CFO/COO
San Diego Theatres
“Working with ARC over the past 3 years has been nothing short of exceptional. The team has everything that you would look for in a consultant and then some. A vast knowledge of their core business as well as a hunger to learn new industries and skills has proven to be a critical aspect of our partnership.”
Mark Zikra
Director of Technology
CA Ventures
Frequently Asked Questions
What lease types does your platform support?
How do you handle lease amendments and modifications?
Can tenants acknowledge policies and lease terms digitally?
How do you manage multiple entities and tenant hierarchies?
Can we integrate with our existing property management system?
What is the typical implementation timeline?
Ready to Modernize Your Lease Operations?
Schedule a demo to see how our platform can streamline tenants, properties, leases, amendments, and acknowledgements for your portfolio.